1. Introduction:

Ubonex is committed to ethical employment practices that comply with Malaysian laws,
including the Employment Act 1955 (Act 265). Our hiring process emphasises transparency,
fairness, and adherence to human rights standards, particularly in the fight against modern
slavery and forced labour.

2. Recruitment Process:

Job Posting:
All job vacancies, including positions for researchers and consultants, will be advertised
through multiple channels to reach a diverse pool of candidates. This includes online job
portals, academic institutions, and professional networks.

Application Submission:
Interested candidates will submit their applications, including a resume and cover letter,
through our designated recruitment platform. Each application will be acknowledged within 48 hours.
Screening and Shortlisting:
Human Resources will conduct preliminary screenings to evaluate candidate qualifications
against the job requirements. Shortlisted candidates will be informed and scheduled for interviews.
Interview Process:
Candidates will undergo a structured interview process, evaluating their competencies, experience and alignment with Ubonex’s values. Interview panels may include representatives from relevant departments.
Background Checks:
Prior to offering employment, background checks will be conducted to verify the candidates’ work history and qualifications. This ensures that all hires meet our integrity standards.
Offer of Employment:
Successful candidates will receive a formal offer letter detailing the terms of employment,
including salary, benefits, and job responsibilities. Candidates will be required to sign this
letter to confirm acceptance.

3. Hiring Researchers and Consultants:

Qualifications and Expertise:
For research positions, candidates must possess relevant academic qualifications and experience in their field. This includes a review of publications, research experience, and contributions to the academic community.
Consultant Engagement:
When hiring consultants, Ubonex will identify individuals or firms with proven expertise in specific areas. Proposals will be solicited based on a clear scope of work and expected deliverables.
Contractual Agreements:
All researchers and consultants will enter into formal contracts that outline the terms of engagement, deliverables, timelines, and payment structures. These contracts will include clauses reinforcing compliance with ethical standards and legal obligations.

4. Commitment to Combat Modern Slavery:

Adherence to Laws:
Ubonex strictly complies with Article 6 of the Federal Constitution, which prohibits slavery, and acknowledges that forced labour is a criminal offense under the Anti Trafficking in Persons and Anti-Smuggling of Migrants Act 2007, as well as Section 374 of the Penal Code. ILO Convention Compliance: As a ratified member of the International Labour Organisation’s (ILO) Forced Labour Convention, Ubonex commits to practices that prevent forced labour, ensuring that employment practices are free from coercion and exploitation.

Ethical Hiring Practices:
Ubonex hiring policies safeguards against modern slavery. This involves:

Transparency: Providing clear information about job roles, conditions, and rights. Informed Consent: Ensuring all candidates understand the terms of their employment and have the freedom to accept without coercion. Reporting Mechanisms: Establishing confidential channels for employees and candidates to report any concerns about forced labour or exploitation without fear of retaliation.

5. Continuous Improvement:

Ubonex is dedicated to ongoing training and awareness programs for all staff involved in
hiring to ensure they are knowledgeable about legal requirements and ethical standards
related to employment and modern slavery.
Conclusion:
By adhering to the Malaysian Employment Act 1955 and relevant international laws, Ubonex ensures ethical recruitment practices that respect human rights. Our commitment to combating modern slavery is integral to our organisational values, promoting a safe and fair workplace for all employees, researchers, and consultants.